Business Overview of LMN Company

Questions: 1. In this task you are required to draft and design at least 5 company documents to be used in the workplace. Your documents will need to include complex features such as fill in fields, macros, merge criteria, formulae, slide masters, dropdown lists, auto text/quick parts. Each document should have a draft that outlines the name of the document, the purpose of the document, usage of the document as well as details to include in the document. The draft should also identify the software program to use when using the document. Each document should include the LMN company logo and where appropriate the company location and details. Remember to save all documents appropriately. 2.Using the documents created in task 1; develop a style guide for the users of the documents. Answers: 1. As a project manager of LMN company, following five documents are to be designed in terms of meeting the organizational requirement and standardized the process. These are as follows Letterhead Invoices Agendas Presentations Client Database A.Letterhead Type of the document: Letterhead Purpose of the document: Letterhead is designed in order to improve the personalized interaction with the prospect of business as well as customer. Lockwood (2009) explained that success of business mostly depends on the communication. Software Applications to be used: In order to design the letterhead for LMN Company, As a project manager used software application was quick parts in Microsoft Office Word file. Data Sources: For designing the letterhead for LMN Company, sketches the everything that relate to business such as logo of the company, name of the company, contract information B. Invoices Type of the document: Invoices Purpose of the document: the project manager in order to keep the record, legal issues making, tax purpose, keeping record of marketing information, sales forecasting, etc. makes Invoices. Software Applications to be used: In order to make the invoice for LMN Company, project manager used quick parts in Microsoft words. Data Sources: In order to make the invoices, project manager used marketing information of LMN Company, used company logo and include legal information of the company. C. Agendas Type of the document: Agendas Purpose of the document: Agendas is very much important part for improvement of business in corporate sector. For LMN Company, project manager prepared agendas in terms of future planning of business and preparation, controlling and increase productivity. Software Applications to be used: In order to make agendas within workplace of LMN Company for the meeting and other related thing to the business, project manager used quick parts in Microsoft word software applications. Data Sources: Design agendas based on work related information of LMN Company such as marketing information, target customer, service quality, standardization, etc. D. Presentations Type of the document: Presentation Purpose of the document: Presentation was made by the project manager in order to aware the people including high level management about the ongoing business process of LMN Company. In addition, through presentation, project manager provided quick overview of the business. Software Applications to be used: Microsoft power point presentation application software is used to make presentation of LMN Company by the project manager. Data Sources: Take information about ongoing project details such as investment, involve employee, benefits of the project, etc. Gather information about organizations sales from the back office department of LMN Company. E. Client Database Type of the document: Client Database Purpose of the document: Client database was made for keeping all customer details from starting date of business. However, in order to improve the business, need to track the potential customers. Therefore, client database was made to follow and identify potential customer easily. Software Applications to be used: Drop down list in Microsoft excels software application is used to make client database. Data Sources: In order to make client database, project manager gather information about customer from the marketing department and back office department of the company. 2. Style Guide for created documents In order to create these documents, at first locate the documents in the hard drive of computer. These documents contains in the hidden text. Therefore, user have to click on tools button of Microsoft word and then click on the options, view tab and hidden text for unhide the text. From the hard drive of the computer or database of LMN company, user can download the created documents. Each file saves with the destination name properly such as letterhead.doc, client_database.xls. etc. These documents are made with the standard text that contains 12 font size, times new roman font style, .5 margins foe left and right side and 1.0 margins for header and footer, 1.5 line spacing, header and footer along with page number in the right side bottom of the document file. In order to make the documents, need to maintain proper legislation such as do not leave any section blank, not to describe the issues of system design. In order to use the documents for several purpose such as read the documents, edit document files, etc require to install Microsoft Office software packages like word, excels, power point presentation, etc. In order to avoid word punctuation, need to save the documents in compatibility mode. Language style will be grammar style and spelling checking function will be on for the documents file. 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